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ACR Annual Meeting Attendees


Invited Speakers

Thank you for agreeing to share your expertise at the 2015 ACR/ARHP Annual Meeting. The speaker agreement outlines the essential details and requirements of your role(s).


Speaker Agreement

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  • How to access your speaker agreement:
    • You will receive an e-mail notice with a link to a secured website and a username and password to complete your speaker agreement and confirm your participation.
  • Your speaker agreement will include:
    • Your contact information
    • Honorarium details and a statement of any covered expenses (if applicable)
    • Session agenda including an overview and learning objectives
    • Syllabus submission instructions (if applicable)
    • Presentation instructions
    • Audio recording, media coverage and copyright terms
  • You will be asked to provide:
    • Disclosure of relevant commercial relationships
    • High resolution photo/headshot
    • Introductory statement/biographical sketch (200 words or less)
    • Syllabus (if applicable)
    • Honorarium designation and tax reporting information (if applicable)
    • Copyright permission

Registration, Hotel and Travel

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All invited speakers are required to register for the annual meeting and secure hotel and travel accommodations for their participation. Please review the “benefits statement” section of your speaker agreement for specific information and instructions.

Slide Preparation Guidelines

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  • Your slide presentation should follow this basic outline:

– Slide #1: Title Slide

– Slide #2: Disclosure Slide

List all commercial relationships relevant to your specific talk.

– Slide #3: Evidence-based Medicine (EBM) slide

List three references to support the key points of your presentation. These references should be separate from any footnotes or bibliography you include.

  • Do not include product/brand names and logos in your presentation.
    • Institution logos (i.e., non PhRMA related logos such as school names, associations and government agencies) are allowed in the body of your presentation.
    • If it is necessary to reference a commonly used brand name or product, the scientific or generic name should be referenced next to it.  Example: Acetaminophen (Tylenol).
  • Frequently Asked Questions

Review Syllabus and Presentation FAQ >>

  • Speaker Ready Room

When you arrive in San Francisco, bring a copy of your slides on flash drive or CD-ROM to the Speaker Ready Room at least three hours prior to your talk.

Your Syllabus

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Typically, the syllabus is the printed version of your slide presentation used to reiterate the main points of your presentation and plays a vital role in the educational experience of attendees. However, the syllabus can sometimes include other supporting documents (e.g. worksheets, articles, reference sheets, etc.) to aid in the educational experience. Written copyright permission must be provided for any materials previously published by another entity.

  • Distribution

Syllabi for pre-meeting courses (excluding Basic Research Conference) will be printed and provided to attendees on site. Meet the professor and workshop syllabi or handout materials will be emailed to registered session attendees with their final confirmation notice prior to the meeting. All other syllabi will be distributed to attendees online during the meeting as they are submitted.

  • Why is a syllabus important?

Syllabi play a vital role in the overall educational experience of attendees and may help the ACR resolve potential commercial bias as identified in the disclosure process.

  • Frequently Asked Questions

Review Syllabus and Presentation FAQ >>

When You Arrive in San Francisco…

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  • First, visit the registration area to pick up your badge and meeting materials.
  • At least three hours prior to your session, go to the Speaker Ready Room to upload your final slide presentation and collect a speaker ribbon. NOTE: Meet the professor and workshop speakers are not required to report to the Speaker Ready Room, but should go directly to their session room to upload their presentation.
    • You will be assigned to a computer station to review your slides and make any last minute changes.
    • All slides will be checked for adherence to ACCME policies by ACR staff. If changes are necessary, you will be asked to return to your computer station to make those changes.
    • Approved presentations will be uploaded to a central server and sent to your session room on a secured intranet circuit prior to the start of the session.
  • Ten minutes prior to the session start time, arrive at the session room and introduce yourself to the moderator (usually seated on or near the stage).
  • Each room is equipped with the following: 
    • PC at the podium
    • Projector and screen
    • Microphone
    • Laser pointer
    • Remote control slide advancer

Room, Equipment and Assistance

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  • Meet the Professor session rooms are generally small and have standard U-shape style set-up or table rounds to promote a more conversational setting.
  • Workshop session rooms will vary based on the equipment being used. The standard set-up is a U-shape style with any additional equipment placed around the perimeter of the room.
  • Each room will be equipped with the following:
    • PC at the podium
    • Projector and screen
    • Microphone
    • Laser pointer
    • Remote control slide advancer (upon request)
    • One flip chart (upon request)
  • Special equipment requests:
    • If you require any special equipment, please submit a request in writing to Karol Flowers by June 26, 2015.
    • Requests are approved on a case by case basis.