Frequently Asked Questions

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2017 Frequently asked questions coming soon

 

2016 Annual Meeting FAQs

General Information

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When and where is the 2016 Annual Meeting?
November 11–16, 2016
Walter E. Washington Convention Center
801 Mt. Vernon Pl NW
Washington, D.C. 20001
www.dcconvention.com

When do scientific sessions start?
The opening lecture and award ceremony is at 4:30 PM on November 12. The first scientific session will begin at 7:30 AM on November 13.

When does the last session end?
Sessions will run through November 16 at 12:30 PM.

What sessions can I attend?
A grid detailing session access and fees for specific registration categories can be found on our registration page.

What language is the meeting presented in?
The official language of the meeting is English.

How can I reserve a wheelchair or scooter?
Wheelchairs and mobility scooters may be reserved in advance from Scootaround for delivery to your hotel or the convention center. Contact a Scootaround agent directly at 888-441-7575 or 204-982-0657.

Do you offer child care?
KiddieCorp will provide their expert childcare services for children 6 months to 12 years old. The fee is $10 per hour.

Is there a nursing mother’s room?
Yes, a nursing mother’s room will be available at the convention center.

Where can I get Washington, D.C. city information?
City information can be found at washington.org.

Can I make a donation to the College?
Absolutely! Donations can be made online or onsite at the meeting in the Discovery Center.

Registration

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When does registration and housing open?
Member registration and housing opens . . . . . . . . . . . . . . . . . . . . . .  June 8
Non-member registration and housing opens . . . . . . . . . . . . . . . . . . June 22

When does registration close?
Last day to register at early-bird rates . . . . . . . . . . . . . . . . . . . . . . . . August 24
Last day to register for housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 14
Last day to register at reduced advance
registration rates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 26

How much are the registration fees?
Fees vary by category. Fee schedules are available online at our registration page.

I am not a member of the ACR or ARHP. How can I register?
Check out our non-member registration category information to determine which registration category you fall into.

What can a registered “Guest” attend at the meeting?
Guests include non-scientific attendees who are 18 years of age or older. Registration includes entrance to the Exhibit Hall and non-ticketed sessions. Guests are not eligible for CME or Certificate of Participation.

Is there an exhibit hall-only pass?
We do not offer an exhibits-only pass. To view the exhibit hall, you must register for the entire meeting.

Do you have a day pass available?
Yes, we have a day pass that is available only on site and must be purchased on the day of use.

Abstracts

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When is the general abstract submission deadline?
June 21, 2016 at noon ET (no exceptions)

When are the Rheumatology Research Foundation Annual Meeting Awards deadlines?
Abstract Submission Deadline: June 21
Abstract Award Application Deadline: August 1 at 5:00 PM ET
Visit the Foundation’s Annual Meeting Awards website or call 404-633-3777, ext. 318 for complete award details.

What is the fee to submit an abstract?
The fee to submit an ACR abstract is $70, and the fee for an ARHP abstract is $40. The fee for a late-breaking abstract is $140.

I do not have an ACR account, how can I submit my abstract?
You do NOT need an ACR account to submit an abstract. All abstracts must be submitted via the online abstract submission website between May 3 – June 21, 2016.

Do I need to be a member of the College to submit an abstract?
You do NOT have to be an ACR or ARHP member to submit an abstract. All abstract must be submitted via the online abstract submission website between May 3 – June 21, 2016.

I’m not a rheumatologist; can I submit an abstract?
Yes. Non-rheumatologists may submit abstracts to the ACR and/or ARHP abstract programs.

What are the different types of annual meeting abstract programs?
ACR Call for Abstracts: The ACR annual meeting program includes content related to the clinical practice and teaching of rheumatology and the basic and translational science which contribute to the understanding of disease pathogenesis, the mechanisms and efficacy of therapeutics and the delivery of health care to patients with musculoskeletal and rheumatic disease.

ARHP Call for Abstracts: The ARHP program is planned to reflect the needs and interest of healthcare professionals who share an interest in rheumatology-related issues by providing a forum to address issues of professional significance with a multidisciplinary audience.

Basic Research Conference (BRC) or Clinical Research Conference (CRC) Calls for Abstracts: Young investigators with less than six years of experience may also submit an abstract that has been submitted to the ACR or ARHP general program to the Basic Research Conference (BRC) or Clinical Research Conference (CRC) for consideration. Accepted BRC and CRC abstract presentations will be held during the pre-meeting sessions on Friday, November 11. Acceptance to either conference does not remove the abstract from the general program. To be considered for the BRC or CRC program, you must check the appropriate submission type at the beginning of submission process to indicate if they want to have their abstract considered for inclusion in either conference.

I’m employed by a commercial interest. May I submit an abstract?
Yes. You must disclose this information in your disclosure statement during the abstract submission process. If accepted, you must also disclose this information on your abstract presentation.

Can I submit research that I have presented elsewhere?
You may submit an abstract that has been previously presented prior to June 21, as long as it has not been accepted for publication as a manuscript prior to June 21.

IMPORTANT: If your abstract is accepted for presentation, it will be under embargo via the ACR Embargo Policy until November 12, 4:30 PM ET. Acceptance and rejection notifications will be distributed by early September.

Can I submit my research if it has already been published somewhere else?
An abstract is ineligible for consideration if it reports work that has been accepted for publication as a manuscript (e.g., full-length article, brief report, case report, concise communication or letter to the editor, etc.) prior to the ACR/ARHP submission deadline of noon ET on June 21, 2016.

I want to submit as POSTER ONLY or PAPER ONLY, how should I indicate this on my submission?
All abstracts are considered for either oral presentation or poster presentation. There is no option to request consideration of your abstract for only an oral presentation. However, if your abstract can only be presented as a poster, please check the appropriate box in the “Abstract Title” section during online submission. IMPORTANT: As English is the designated language for the meeting, the presenting author is required to speak English when presenting.

Is there a maximum length for abstract text?
Abstract character limit is 2,750 characters, which excludes the title, names of authors/coauthors, authors’ affiliations, spacing and disclosures. If you include references in your abstract, they will be included against the character count. Abstracts exceeding the character limit will be considered “incomplete”.  Abstracts marked “incomplete” at the close of the submission deadline will be ineligible for consideration.

Is there a maximum length for abstract titles?
The abstract title character limit is 250 characters. Titles DO NOT count toward the 2,750 abstract content character limit.  Do not include a trial group name or acronym in the abstract title.

How many images, tables and/or graphics are allowed?
There is a limit total of 3 image, table and/or graphic uploads per submission, each uploaded table and/or graphic will decrease the character count by 250 characters from the total limit allowed (maximum allowed is 750 characters ). Detailed upload instructions are available in the author’s section of the online submission site.

What are considered standard abbreviations?
Please refer to the list of acronyms for many common rheumatology terms developed by an international group of rheumatology journal editors as a reference.

What do I need to do about disclosures?
During the submission process, Presenting Authors are permitted to enter the disclosure information on the behalf of each co-author during the on-line abstract submission process. To assist Presenting Authors and Co-authors in deciding what is necessary to disclose online, you may download the following ACR CME Disclosure Statement and Attestation Form. Each Co-author may choose to complete this form and return it to Presenting Author. Keep in mind, all disclosure information must be entered online – the ACR does not accept paper disclosure statement forms.

The submission deadline has passed. How can I get a copy of my abstract submission fee payment receipt? 
If you have paid your abstract submission fee and did not print or have lost your original receipt, you can login to the abstract submission portal (using your abstract ID number and password) to access your receipt. Please Note: The ACR does not invoice submitters for abstract fees and cannot provide invoices to submitters under any circumstance.

When will I be notified about the status of my abstract?
The ACR will notify the Presenting Author of the status of their abstract in early September via email. It is the Presenting Author’s responsibility to then notify all Co-authors. The ACR graciously requests that all other interested parties please refrain from directly contacting the ACR to obtain information regarding abstract status, notification distribution and/or publication dates. Please check here regularly for the most up-to-date information.

When will the 2016 ACR Late-breaking Abstract submission process begin? *
Late-breaking Abstracts Submission Site Opens: September 12
Late-breaking Abstracts Submission Site Closes: October 4

*Please Note: The late-breaking abstract category allows for the submission of truly late-breaking high impact scientific research for which results were not available at the time of the general abstract submission deadline. Late-breaking abstracts should present data that is ground-breaking, innovative, newsworthy and has a high impact factor. This category is not a mechanism to allow for updated data to be submitted later when preliminary data were available by the general abstract submission deadline. More information will be available here in July.